Privacy Policy — FindMyBalls.golf
Effective date: 7 October 2025
Last updated: 7 October 2025
Quick summary: We only collect what we need to verify your find and run the prize draw. No account is required. You can access, correct, or delete your data at any time. We don’t sell your data. 18+ only.
1) Who we are (Data Controller)
FindMyBalls.golf is operated by BRODERICK GROUP LIMITED
Registered address: 1 Alpha Point, Bradnor Road Sharston Industrial Area, Manchester, M22 4TE
Company number (if applicable): 01459430
Contact: captain@findmyballs.golf.
We are the data controller for personal data collected through this website and our forms.
2) What we collect
- Identity & contact: name, email.
- Entry details: ball name (from our seed list), course name, date & time (auto-captured), and your photo.
- Device/usage data: IP address, device/browser information, pages visited (see Cookies below).
We do not ask you to create an account.
3) Why we use your data (purposes & legal bases)
| Purpose | Data used | Legal basis |
|---|---|---|
| Verify your find & run prize draws | Identity, contact, entry details, photo | Legitimate interests (verify entries, prevent fraud) and performance of a contract (your entry) |
| Contact winners and manage prizes | Identity, contact | Performance of a contract |
| Prevent abuse and maintain site security | IP/device data | Legitimate interests |
| Show site analytics and improve UX | Cookie/analytics data | Consent (for non‑essential cookies) |
| Optional marketing updates | Name, email | Consent (only if you opt‑in) |
| Use of your photo for promotional purposes | Photo, first name (optional) | Consent (separate, optional) |
You can withdraw consent at any time by emailing captain@findmyballs.golf.
4) Where your data comes from
- Directly from you (the form and photo upload).
- Automatically via your browser (IP, device, cookies).
5) How long we keep it
- Entry data (non‑winners): up to 24 months after the draw for audit/fraud prevention.
- Winners: up to 6 years for legal/accounting purposes.
- Marketing opt‑in: until you unsubscribe.
- Photos for verification: retained with the entry retention above.
- Photos used for promotion: until withdrawn or removed on request.
6) Sharing your data
We use reputable service providers (processors) to run the site and email, including managed WordPress hosting/CDN, WordPress/Elementor, Gravity Forms, email/SMTP or a transactional email service, analytics (e.g., Google Analytics 4), and cloud storage if configured.
We may share limited details with sponsors solely to fulfil a prize (e.g., booking a lesson or shipping an item). We do not sell your personal data.
7) International transfers
Some providers may process data outside the UK/EU. Where that happens, we use appropriate safeguards such as the UK International Data Transfer Addendum or EU Standard Contractual Clauses (SCCs).
8) Your rights
Under UK/EU GDPR you can:
- Access your data and get a copy;
- Correct inaccurate data;
- Delete your data (“right to be forgotten”);
- Restrict or object to processing;
- Port your data;
- Withdraw consent (for anything based on consent);
- Lodge a complaint with a supervisory authority (e.g., the UK ICO).
To exercise any right, email captain@findmyballs.golf. We will respond within one month.
9) Children
Our prize draw is 18+. We do not knowingly collect data from minors.
10) Cookies & analytics
- Essential cookies run the website and cannot be turned off.
- Analytics cookies help us understand usage; we only use them with your consent via our cookie banner.
You can change or withdraw consent at any time using the Cookie Settings link in the site footer.
11) Security
We use HTTPS, access controls, and standard security measures suitable for a small website. No method is 100% secure; we work to protect your data and review processors regularly.
12) Third‑party links
We may link to partner or sponsor websites. Those sites have their own privacy policies.
13) Changes to this policy
We will update this page when needed and timestamp the change. Significant changes may be announced on the site.
14) Contact
Questions or requests: captain@findmyballs.golf.